Surrendered cards

You can only apply to have an MSIC reissued within 12 months of the date you surrendered the MSIC.

The replacement card will expire at the same date as your original MSIC.

To replace your surrendered MSIC you must complete the below process.

Relevant section of the Maritime Transport and Offshore Facilities Security Regulations (2003)

6.08C MSICs - issue

Despite subregulation (2), the issuing body may issue an MSIC to a person if:
1. the person’s MSIC is cancelled under paragraph 6.08M (1) (f) or (g) or regulation 6.08N; and
2. within 12 months after the cancellation:
  1. the person has an operational need to hold an MSIC; and
  2. the person gives an issuing body a statutory declaration stating that, since the cancellation, no relevant circumstance of the person has changed; and
  3. the issuing body lodges a request for the issue of an MSIC using the AusCheck facility.

Step 1: Complete a statutory declaration form

Complete a Statutory Declaration form outlining the details of the surrendered MSIC, confirm that no there has been no change to your circumstances since your initial MSIC application and have it signed by a relevant authority.

Statutory Declaration - Replace MSIC - Surrendered 25.6 KB | Last Updated: 29.07.20

Step 2: Provide a current operational need letter from your employer

Once your documents have been received, a link will be sent to your employer, for them to complete your operational need letter. This must be provided by your employer, to confirm that you still have an operational requirement to hold an MSIC.

Payment details are to be advised via this link.

Step 3: Provide photo identification

You will need to provide some form of valid government issued photo identification when lodging your request for replacement MSIC.

This can be your Passport, Driver's Licence, Proof of Age Card etc.

Step 4: Provide payment details

The replacement cost for your Damaged or Defaced MSIC is $65 (GST inclusive).

Payment details will be provided via the operational need letter.

If your employer is incurring the cost of the replacement card, and is an approved Pilbara Ports account holder, then a purchase order can be provided. Pilbara Ports will invoice the company accordingly. Otherwise, credit card details can be taken over the phone.

If your employer is not incurring the cost then you will be required to pay for your replacement. Your nominated MSIC office will contact you for payment once all documents have been received. Payment can be made by EFTPOS or credit card.

Step 5: Complete and submit a replacement MSIC form

Complete the below form with your current details. You will then need to upload copies of your statutory declaration and photo ID. You can then select which office you wish for your replacement to be sent to, either Dampier or Port Hedland. This will be where you collect your MSIC from, once it has been processed.

PERSONAL DETAILS

Surrendered MSIC number

Expiry date

Surname

Given name

Date of birth

City/town of birth

State of birth

Country of birth

CONTACT DETAILS

Home phone

Mobile phone

Work phone

CURRENT RESIDENTIAL ADDRESS

Address line 1

Address line 2

Suburb

State

Postcode

Country

Date moved to

POSTAL ADDRESS

Same as residential

Address line 1

Address line 2

Suburb

State

Postcode

Country

PREVIOUS RESIDENTIAL ADDRESS

Address line 1

Address line 2

Suburb

State

Postcode

Country

Date moved to

Date moved from

EMPLOYER DETAILS

Company name

Contact person

Phone

Address line 1

Address line 2

Suburb

State

Postcode

Country

DOCUMENTARY EVIDENCE REQUIRED

Statutory declaration

Photo identification

NOMINATED COLLECTION OFFICE

Pick up from

Dampier MSIC Office
Port Hedland MSIC Office

You will be required to provide proof of identity on collection of your replacement card.

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To make a booking to collect your replacement MSIC, please click the relevant office link below. Please ensure you bring your driver’s licence or passport with you for collection.

Port Hedland	Dampier
MSIC Office Port of Port Hedland Administration Building The Esplanade PORT HEDLAND	MSIC Office (Temporary Relocation) Level 1, 20 Sharpe Ave The Quarter HQ KARRATHA
Phone: 08 9173 9039	Phone: 08 9159 6500
Port Hedland online booking	Dampier online booking

Upon receipt of all relevant documentation a replacement MSIC can be processed and reissued to you. If you no longer reside in the local area the card can be posted by registered mail to you.